Team2

HLC Criterion 2

Integrity: Ethical and Responsible Conduct

The institution acts with integrity; its conduct is ethical and responsible.


Core Components


2.A. The institution operates with integrity in its financial, academic, personnel, and auxiliary functions; it establishes and follows policies and processes for fair and ethical behavior on the part of its governing board, administration, faculty, and staff.

2.B. The institution presents itself clearly and completely to its students and to the public with regard to its programs, requirements, faculty and staff, costs to students, control, and accreditation relationships.

2.C. The governing board of the institution is sufficiently autonomous to make decisions in the best interest of the institution and to assure its integrity.
1. The governing board’s deliberations reflect priorities to preserve and enhance the institution.
2. The governing board reviews and considers the reasonable and relevant interests of the institution’s internal and external constituencies during its decision-making deliberations.
3. The governing board preserves its independence from undue influence on the part of donors, elected officials, ownership interests, or other external parties when such influence would not be in the best interest of the institution.
4. The governing board delegates day-to-day management of the institution to the administration and expects the faculty to oversee academic matters.

2.D. The institution is committed to freedom of expression and the pursuit of truth in teaching and learning.

2.E. The institution’s policies and procedures call for responsible acquisition, discovery and application of knowledge by its faculty, students, and staff.
1. The institution provides effective oversight and support services to ensure the integrity of research and scholarly practice conducted by its faculty, staff, and students.
2. Students are offered guidance in the ethical use of information resources.
3. The institution has and enforces policies on academic honesty and integrity.


Timeline


15 April 2015: First Meeting of Team 2

15 December 2015: All Evidence Collected and Posted to this Site

31 March 2016: First Draft of Criterion 2 Team Report Due (5000-6000 words limit total, =roughly 1000 words per area of Criterion 2).

?? 2016: Steering Committee/Editor's Revision Requests to Criterion Teams

1 July 2016: Final Draft of Criterion Team Report Due in to Editor.


Progress Tracking


2A

Assigned to SP

What information do we need?

Basic policy information governing staff, faculty and students.

Some record of board policies.

Who has it?

Many policies are located on Blackboard. HR head, VPFA, deans, board members(?)
Maryann Kummer ID'd as person with access.

Actions Taken

9/17/15: Policies downloaded from Blackboard where possible and placed under "Evidence" below.
10/5/15: Student handbook and Title VII training memo added to evidence, inquiry made with Maryann Kummer about board policies.
10/8/15: Confirmed that Maryann Kummer will provide us with Board by-laws & Board member handbook.
10/10/15: Added timeline area (see above) to Team 2 page.
10/13/15: Spoke with Kim Henderson about obtaining results of EAS (Employee Attitude Survey)—this used to be done every year and the data released. It hasn't been released for the past 2 years. John Senko has the data. I will ask him for it at the next HLC Steering Committee meeting. Also, we should interview Kim. What she tells us could be valuable for areas 2A, 2B, and 2E.
10/15/15: Made request for EAS results to John Senko in office rather than waiting for meeting.
10/15/15: Made direct request of Interim President Birge for Board governance info.
10/16/15: Interim Pres. Birge responds affirmatively, says he and Maryann Kummer will assemble Board governance items and forward them to us.
10/21/15: Responded to MM re: outdated Marygrove website
10/21/15: Added library page on evaluating websites to evidence under 2E
10/21/15: Transferred all existing evidence to this date to Blackboard Evidence repository under HLC2017 Working Group Organization page. (these resources marked with an "x" to the left of the entry below)
10/28/15: Received and added materials requested from Maryann Kummer re: 2C
10/28/15: Transferred new materials in 2C to Blackboard Evidence Repository
11/4/15: Received additional material from Maryann Kummer regarding transfer of ownership of campus buildings to MGC
11/11/15: Added above mentioned document to evidence under 2C and to Blackboard Evidence Repository
11/11/15: Added links to IPEDS database page and Economic Research Institute page for Marygrove (the latter contains form 990s) to Blackboard Evidence Repository. They are relevant to areas 2B and 2A of our report, respectively. The latter is not on this page due to the potentially sensitive nature of the information it contains.
12/1/15: Requested FERA report on BOLD and ACE Fellows report from Dean Frank Rashid for our review.
12/1/15: Requested IHM Mission Integration Visit Report from Jesse Cox for our review.
12/16/15: Made request via email to Maryann Kummer for Board Committee reports (follow up on conversation of prior week)
12/16/15: emailed team regarding evidence collection deadline and potential usefulness of UND's Criterion 2 report as a model.
1/26/16: emailed team regarding initiation of writing process.
3/7/16: Forwarded request of 12/16 (see above) to Pres. Burns, pursuant to hallway conversation.
3/14/16: suggested MM contact Gladys Smith and John Senko for help in preparing report for 2B.
3/24/16: Posted first draft of report for Criterion 2A (see below).

Results

Notes

Request to Maryann Kummer for Board governance instruments passed on to Interim Pres. Birge, who responded with request for more info as to what we wanted and why. (via email, 10/15) Sent reply email directly to him explaining Team 2 work and need for info. —SP

  • See above note of 10/16/15. Situation appears to be resolved. Info on its way.

2B

Assigned to MM

What information do we need?

Who has it?

communications person? Ads, SW dept chair, ed dept. Chair, website, registrar, IHM(?), VPAA

Actions Taken

Checked MGC website for PROGRAMS. Some, especially in EDU seem embarrassingly outdated: listing Gale McFedries, Judy Alhamisi, and Ce'An Manuel as contact people for various programs. I may be mistaken, but I don't think they are any longer with the college. The MAT program doesn't list an email address. Same with Social Justice: Elena Herrada listed as contact.

FACULTY: The Department faculty pages, including those I belong to, are woefully out of date. A certain joint appointee, for instance, does not show up on the PHL page. And I'm pretty sure the EDU and MAT pages are a mess and inaccurate. I think EVERY department needs to update its web presence as far as the MG website is concerned. THIS SEEMS TO BE A SUPREMELY CRITICAL AREA.

From what I can tell, the cost and control problems of the past are being addressed, but I don't think things are as yet complete. And I think the accreditation piece is under control

I mean, for real?

Results

  • Mike: The state of the website has to be something we report. Talk to Erin (see below) to get a sense of whether we'll be able to report that the College is working on this or not. —SP

Notes

  • See Erin Piscopink in Communications. She has agreed to be a source of info for us. —SP
  • I've added a link to the College's "Consumer Information" Page below under evidence for this area. It should be very helpful for the 2B report. —SP
  • As 2B includes accreditation relationships it strikes me that you might want to talk to someone in Social Work, Education and possibly Health Sciences, e.g. what kind of monitoring do they do, what kind of reporting do we do to them, how do we make it known that our programs are underwritten by them, etc. —SP
  • You may also want to talk to someone in the Enrollment Center and to Denise Mallet (VP of Enrollment) to get a sense of how we have communicated with the public and with students as regards the requirements of our programs. Gladys might be helpful as well in this regard —SP

2C

Assigned to TK

What information do we need?

Who has it?

board members

Actions Taken

Results

Notes

  • The board by-laws and member handbook should be useful for this area too. Once Maryann gets them to me I'll let you know. —SP
    • Update: materials received and added 10/28/15 —SP
  • A sit-down interview with Interim Provost Burns, late of the Board, will also be helpful in getting the information we need to make the argument for this part of the Criterion. —SP
  • Document giving rationale for transfer of ownership of MGC buildings added to evidence on 11/11/15. —SP

2D

Assigned to SH

What information do we need?

Have there been any “faculty satisfaction” surveys ? (one college used this in their academic freedom section)

Does the College regulate the time, place and manner of expression by students? Is such regulation transparent?

Who has it?

faculty assembly pres, Dean of faculty, President, VPAA, Dept. Chairs

Actions Taken

Results

  • I asked John Senko for data on employee reports and he sent me the ones he had from 2007 and 2009. The survey was also done in 2011 and 2013 but the results were sent to then President Fike's office and never reported on. I've added the 2007 and 2009 reports to the evidence section for 2D, below —SP

Notes

  • In answer to your first question, I believe that there was one. Tom may remember it too. I think we did this back when Anne Johnson was head of HR here. Records of it may exist in the VPAA's office. Check with Bernadette. —SP
    • 10/15/15 Follow up: The Employee Attitude Survey may be of some use here (see my note under 2A regarding request to John Senko for this data.)
  • The student handbook (which I've already added to our evidence below) is probably your best source of information here. If you don't find what you're looking for there get in touch with Robyn Tsukayama in the Student Success Center. —SP
  • The faculty handbook (also already in our evidence below) is a good place to start looking for formal statements regarding academic freedom. It would also be good to check out the AAUP website as we tend to let their recommendations drive our policies on things like this.

2E

Assigned to SH

What information do we need?

Year end reports from IRB showing number of submissions.
Q: Is IRB registered with the Office for Human Research Protections (OHRP) and has it obtained Federal Wide Assurance (FWA) for the protection of human subjects from OHRP.
Any courses/Certifications that IRB chair has taken.
Chair recommendations for improvement.

Dr. Chaudhery (OED) Re: Standards/approaches to promoting academic integrity in online courses.

Success Center: Information on Workshops offered re: plagiarism, ethical use of resources
(Tsukuyama) Generally need info on what info is given to students during Orientation re: academic honesty and integrity.

Writing Center:Re: How do we offer guidance in ethical use of information? Is there a procedure for writing center tutors to follow when a question arises during tutoring?

IT: Need info on our "Computer Systems Use Policy." Is an Acceptable Use Policy acknowledged by all students when they receive a network ID? Has the policy been reviewed/changed/updated in recent years?
Who is responsible for maintaining institutional policies on the web?

Dean/VPAA: Has there been a review of academic honesty and integrity policy enforcement?
Statistics on judicial appeals and/or grievance statistics over several years to see if any trends are evident.

How often is there review of department reappointment, tenure, and promotion plans? Does the Provost or VPAA oversee such review?

Who has it?

IRB, rank & tenure, faculty development chairs, Dean of faculty, VPAA, Chair of Faculty Development Committee, Writing Center Director, acting director of Student Affairs (for 2E.2 and plagiarism components), acting director of IT (regarding ethical use of IT resources),

Actions Taken

10/6/15: Emailed Robyn Tsukuyama inquiring about needed info.
10/9/15: Emailed Janice Machusak re: the component which shows that the institution is committed to freedom of expression and the pursuit of truth in teaching and learning. Requested information about activities sponsored through the alumni association that demonstrate this commitment.
12/2/15: Requested info on Computer Systems Use Policy from Tyrone McIntyre.
12/7/15: Meeting with Judith Heinen re: Academic appeals data. She has raw info in a folder, but has to generate some reporting for us. Was given some ideas about how to track down Grievance/Judicial Appeals information. Still working on who might have it. Asked Carolyn Roberts, who has some. Asked Audrey Becker, who is on the committee but she has no records. Talked to Robyn Tsukuyama also… and need to ask Deb Hanselman next.
12/8/15: I met with Mitali Chaudhery about the Online Education Division. Some information for the narrative will have to be in the form of my meeting notes.
12/8/15: Met with Robin Tsukuyama. Some information for the narrative will be in the form of my meeting notes, but she has a lot of information to send.
12/9/15: Emailed Janice M. again. She responded with promise to send info.
12/9/15: Emailed: David Nelson, Michelle Shelton, Brent Browm, Jacqueline El-Sayyed and Robin Tsukuyama regarding the review of Computer Usage Policy.
12/9/15: Emailed Pat Pichurski re: Writing Center questions. Reply rec'd 12/12/15
12/9/15: Emailed Dorothy Korzym of IRB about getting her files to reconstruct past data. Many files received 12/10/12 - needs compilation.

Results

12/9/15: Received a lot of files from Robyn regarding Judicial appeals. Sensitive info and cannot be posted to this website. Also received SSC Worskhop information re: promoting academic integrity.

Notes

  • The plagiarism policy was reviewed in Faculty Assembly a few years ago. You might have a look for it in the minutes posted on the Assembly Blackboard page. The Assembly Secretary, Karen Frederick, may also be able to find what you're looking for if you can't find it on the BB site. SP
  • There aren't good statistics available on the handling of complaints. (This is something Teddi's actually working to remedy now.) What records there are I suspect will be available in Judy Heinen's office, as she was Dean of Students for many years. You might either ask her or her assistant, Rita Holmes. —SP
  • Our own Michael Martin was co-director of the Writing Center for a number of years. You might put your questions about instruction given there to him? —SP
  • Have received many documents re: Judicial and IRB from various sources, but for confidentiality purposes cannot post to this WIKI. Need instructions on what to do with it. Much is "raw" and needs to be turned into a report format.SH

Criterion Team Report


2A

First draft of Report for 2A

2B

2C

2D

2E


Supporting Evidence


PLEASE DO NOT POST OR LINK TO CONFIDENTIAL OR LEGALLY PROTECTED INFORMATION IN THIS SPACE

2A

xMarygrove College Employee Handbook
xMarygrove College Faculty Handbook
xMarygrove College Student Handbook
xMarygrove College Student Policy Manual (2015 rev)
xUndergraduate Catalog (online)
xMarygrove College Whistleblowing Policy
xMarygrove College Discrmination Policy
xemail announcing Title VII training sessions

2B

xMarygrove College Main Website
xMarygrove College Media Policy
x| Marygrove College Overview from the IPEDS Database
xGoogle News search for "Marygrove College" NB: It pays to go back through the pages, as the latest news isn't necessarily going to be that significant for our report.
xConsumer Information Page at main Marygrove Website

2C

xBy-laws of the Board of Trustees
xBoard of Trustees Conflict of Interest Policy
xBoard of Trustees Mission Statement
xProcedure for the Addition of New Board Members
xStatement on Transfer of Ownership of Campus Buildings to Marygrove College

2D

xAAUP Website on Academic Freedom
xMarygrove College Teaching and Learning Resources Page (Blackboard)
x2009 Summary Report Employee Attitude Survey Results
X2007 Summary Report Employee Attitude Survey Results

2E

xComputer Usage Policy
xBrochure on Computer Usage Policy
xMarygrove College Statement on Academic Rigor
xMarygrove College Library, student rubric for evaluating websites
xMarygrove College Library, "Plagiarism"
xCopyright Statement.pdf
xAcademic Progress Report Process-1.pptx
Ten Things Profs Hate!.pptx
xWORKSHOP listings SSC.pdf
KEEPIN’ IT REAL!.pptx
College is your first job.pptx
xIRB Manual-Final Draft.doc
xPolicy Concerning INFORMED CONSENT-.docx
xIRBReviewers DecisionFORM- 6-11revised1-13.doc
xNotes OED Chaudhery .docx
xOrientation 2014 Report Redacted.docx Full file in HLC Evidence Repository


Helpful Links


General

HLC Official Website

Marygrove Blackboard (for quick looks at the MG accreditation group page)

Criterion 2 Work from Other Institutions

University of North Dakota

Missouri State

Morningside College

West Virginia Northern Community College

University of the Southwest (New Mexico)

Palmer College of Chiropractic

Southeastern Oklahoma State University

Northwest Iowa Community College

University of Northern Colorado


Other Resources


A general overview of the 2015 HLC Accreditation Process

Accreditation explained from a student point of view (Lake Superior State University):

A slightly more professional production on the same theme (Chicago State University):

Add anything you think will be useful to us here.


Discussion


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